Original Research

Investigating electronic records management and compliance with regulatory requirements in a South African university

M.E. Kyobe, P. Molai, T. Salie
South African Journal of Information Management | Vol 11, No 1 | a396 | DOI: https://doi.org/10.4102/sajim.v11i1.396 | © 2009 M.E. Kyobe, P. Molai, T. Salie | This work is licensed under CC Attribution 4.0
Submitted: 12 February 2009 | Published: 12 February 2009

About the author(s)

M.E. Kyobe, Department of Information Systems University of Cape Town Cape Town , South Africa
P. Molai, Department of Information Systems University of Cape Town Cape Town , South Africa
T. Salie, Department of Information Systems University of Cape Town Cape Town , South Africa

Full Text:

PDF (444KB)

Share this article

Bookmark and Share


This study investigated the extent to which academics and students at a leading University in South Africa managed electronic records in accordance with good practices and regulatory requirements. Literature on electronic records management (ERM) and regulatory compliance was synthesised to create a framework for effective records management. A survey was then conducted to test this framework with 17 academics, 97 students and two technical staff from five faculties. The results revealed several incidents of poor records management and lack of compliance with regulations. Many academics and students were unaware of legislative requirements and penalties. They did not backup or archive records regularly and where this was done, there were no standard procedures followed, which resulted in the adoption of distinct approaches to record keeping. Furthermore, appropriate programmes for educating users on ERM did not exist and academics had not established collaborative initiatives with other nonacademics (e.g. internal auditors and legal experts) to ensure effective ERM. It was also surprising to find that non-computing academics and students managed system security risks better than their computing counterparts. Useful recommendations and the way forward are provided.


No related keywords in the metadata.


Total abstract views: 3071
Total article views: 13110

Reader Comments

Before posting a comment, read our privacy policy.

Post a comment (login required)


Crossref Citations

1. Procurement records compliance, effective risk management and records management performance
Ronald Tumuhairwe, Arthur Ahimbisibwe
Records Management Journal  vol: 26  issue: 1  first page: 83  year: 2016  
doi: 10.1108/RMJ-06-2015-0024